Administration Assistant/ Receptionist

Administration Assistant/ Receptionist

£ DOE + benefits including clothing allowance
REF: 12365AA
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Job Description

We are looking for an Administration Assistant/Receptionist for a varied Head Office opportunity within a premium apparel brand with own manufacturing.  Your role will support various stakeholders and activities within the organisation, and to proactively own your own accountabilities.

This is a full time, in house opportunity.

Administration Assistant/ Receptionist – The Job Outline

  • Proactively handle all internal /external telephone enquiries via Reception and redirect to the appropriate colleague
  • Accept and sign for all deliveries via telecom. Communicate with couriers to track lost/delayed items and to arrange collections
  • Respond to and manage Reception emails
  • Ensure kitchen areas are clean and equipment maintained
  • Maintain, replenish and order essentials such as coffee, milk
  • Manage holiday / absence requests onto planner, ensure it is accurate at all times
  • Manage water supply/stock for the offices and factory
  • Filing documents such as Fire and security checks, policies, pest control checks and invoices.
  • Book train tickets/hotels/flights for employees as required
  • Input stock amounts into Excel for goods going into the factory shop
  • Maintain and replenish office stationery store and place orders
  • Provide part time cover in the factory shop
  • Set up tech equipment for new starters i.e. Macs, Phones, PC’s (to support IT manager)
  • Support customer service during busy sale periods - processing customer returns etc
  • Organise working lunches for visitors ensuring all dietary requirements are taken care of,
  • Organise key social events such as summer/Christmas parties. Communicating with providers such as catering companies, budgeting for events etc. Communicate the event and details to all employees.

Administration Assistant/ Receptionist – The Person Specification

  • Preference for 2 years’ experience within similar role(s)
  • Super organised; ability to plan, schedule and collaborate with all relevant stakeholders
  • Used to working in a fast-paced environment and have a proactive approach to tasks.
  • Knowledge in scheduling, planning and prioritising workflow and meeting deadlines.
  • Good analytical skills, competent on MS Excel and the ability to learn in-house systems quickly.
  • Strong written and verbal communication skills – people orientated
  • Proficient with Microsoft Office Suite (Word, Excel, PowerPoint)

Please apply with your updated CV to c.turner@peoplemarketing.co.uk quoting our reference: 12365AA.

If the email address is not displayed in this advert, then please contact People Marketing directly on 0115 922 3335 quoting the job reference number, and we shall supply you with the correct address.

We regret that due to the high amount of interest that we receive for each of our vacancies, if you do not hear from one of our consultants within 5 days then unfortunately you have not been shortlisted for this role.

Please continue to check our website for any other roles which may be of interest.

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